PopStage is the easiest way to build virtual events that engage your audience.

No more Zoom fatigue or boring lectures. Popstage is designed to give you the tools to build experiences that people remember. Getting started is easy! Let’s walk through how to go from “A” to raving fans.

In this Getting Started guide you will find step-by-step instructions on how to:

  • Quickly set up your account.
  • Create events for community building, training, or facilitation.
  • Choose the right activity type based on your needs.
  • Build and edit your agenda ahead of time.
  • Preview your event so you feel prepared.
  • Run your event like a professional.

Account Setup

First, visit the sign up page to create an account.

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Once you’ve named your team, you will enter your workshop planner. Here you will see a sample workshop schedule we created for you.

Team Homebase

In the homebase, you can create and manage all your events. We’ve created a sample workshop for you to get started. Click ●●● and then Edit to get started with your first event. Or start one from scratch!

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Event Designer

In the Popstage Event Designer, you will find all you need to design your ideal learning, facilitation, or community event. In the screenshot below, we are customizing our waiting room. Waiting rooms are a great way to engage your audience, even before they join!

#Protip: Add fun music and wallpapers to set the mood. Use the options we provide or upload your own!

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Wallpapers and music

You can add a wallpaper to most backgrounds to elevate the audience experience. In this example, let’s add a fun wallpaper and music to our waiting room.

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Designing Activities

Popstage offers a variety of tools to engage your audience. Simply click “Add Activity” to see the ful range of tools at your fingertips. To edit any activity, simply click on the name.

#Protip: Double click on the name to rename the activity.

Let’s run through each activity type.

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It's a video call - with some little tricks! See everyone at once while you give a lecture on a topic, or create impromptu panels by promoting participants to the stage.

#Protip: Add a wallpaper to your video discussion activity to spice up the conversation! You can also share attachments so participants can download them at their convenience.

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Freeform or Choose Your Own Adventure

Time to move around! Energize participants by allowing them to move their bubble across a 2D space for grouping and self-selection activities. You can add labeled axes to create categorizations and spectrums, or use a background image for contextual positioning. The possibilities are endless with freeform activities. Here are some ways you can use freeform activities.

Axis Prompt

Best used for questions that have range of responses. placeholder image

Choose Your Own Adventure with Wallpapers

Upload your own wallpaper and get people moving! Here are some free wallpapers you can save and use.

Agree to Disagree

Read a statement and see where your participants lie in agreement. Try to have each side persuade the others so they move along the range. placeholder image

Tier List

Create a game where you rank a list. Ask participants to move their video to signify what grade they give each item as you go through each item on your list. Examples include:

World Map

Tell participants to move their video bubble to where they are joining from! placeholder image

Where do you want to retire?

A fun icebreaker question to get participants to engage early! Have them move their bubble to where they want to retire. placeholder image

Whiteboard Activity

Participants collaborate on a real-time whiteboard. This activity is useful for ideation, sketching out concepts, brainstorming, and even simple games. placeholder image


Provide a range of options for participants select, and see their votes arrive in real-time. A great way to get a feel for your audience, check information retention, or just have fun. placeholder image


Schedule in a time for participants to rest and refocus. Breaks also give you a nice opportunity to organize and prepare for upcoming activities. placeholder image

Q&A Session

Section off a period of time just to answer participant questions. Participants can submit questions at any time during a workshop, and this activity puts them all up onscreen so you can sort through them and address whichever ones you choose. placeholder image

Breakout Sessions

In a breakout activity, participants split into groups to work on tasks together. You can create a breakout activity from most other kinds of activities. During the workshop, you'll be able to create as many rooms as you need, and you'll have tools to automatically distribute online participants to different rooms. placeholder image

You have three activities you can choose from for your breakout rooms:

Customizing your breakout rooms

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#Protip: If you choose a whiteboard as the activity type in the breakout rooms, add the prompt or design ahead of time. Whatever design you create on the whiteboard will duplicate into each breakout room once you send everyone into their rooms.